Alcoholics Anonymous Oregon Area 58

As an extension of the office of the Chair, such an ad hoc committee should be in communication with the Chairperson to receive support and direction before proceeding, if they discover in the course of their work that they need to extend their scope and/or that they need more time than initially specified.

CURRENT PRACTICE:

In the current Area 58 Guidelines, Section I: Glossary and Acronyms (page 3) defines an ad hoc committee as "A temporary committee assigned to address one specific item or topic".

The relevant Area Chairperson's duty is presently defined in III.A.4.f.(9) as "Appoint ad hoc committees to address specific issues as needed".

INTENT & PURPOSE:

To clarify the scope of future ad hoc committees, establish clear practices, reduce confusion, and increase effectiveness.

It is understood that a Chairperson should have as much autonomy as possible in exercising their duties as a trusted servant on behalf of the fellowship. Since an ad hoc committee is by definition both temporary and specific, we do feel strongly that clear Area practice in this regard can prevent future confusion. (For example, when an ad hoc committee appointed by one Chairperson is still in operation when the next Chairperson rotates in.)

If clarity is built in from the beginning, all parties are free to use their energy for carrying the message.

BUDGETARY IMPACT: None anticipated

Motion #2  

MOTION FROM COOPERATION WITH TREATMENT FACILITIES COMMITTEE:

To increase the Cooperation with Treatment Facilities (CTF) Travel and Expense budget by $400. 

CURRENT PRACTICE: The current practice allows that if a committee is active and it is possible to exceed their budget that they request an increase prior to incurring additional expenses.

PURPOSE AND INTENT: To allow the CTF to continue the work they have been doing. The current budget will likely not meet the expenses for the planned activities through the end of the Fiscal Year (November 30). We are requesting this increase to insure there is sufficient budget to cover expenses through the end of the year.

 BUDGETARY IMPACT: $400